GLENSHEEN DAYTIME, EVENING, & EVENT CHRISTMAS OFFERINGS 

 

 

GLENSHEEN PHOTOMEETS

(COVID-19 Business Preparedness Plan: Glensheen Photomeets Addendum)

Last edited 3/4/2021

 

During a Glensheen Photomeet, all considerations outlined in Glensheen’s Sunrise Plan ‘COVID-19 Business Preparedness Plan’ must be followed in addition to the requirements listed in this Glensheen Photomeet Addendum. 

 

Posting Location of the Plan

  • This plan will be posted in the Carriage House Kitchen. This plan is to be reviewed by all leadership, staff, and volunteers.

 

Event Name(s): Photomeet

Mornings/Nights: Event scheduled either before or after Glensheen is open to the general public

Location: Mansion + Glensheen’s 12-acre grounds

Timeframe: 2 hour timeframe

Ticketing:

  • Ticketing for the event is presale only with 2 opportunities to attend:
    • Mansion + Outdoor
      • 5 tickets available for entry every 5 minutes. Maximum capacity in the mansion will be 50 guests.
    • Outdoor Only
      • Entry window anytime during the 2 hour timeframe. Maximum capacity will be 200 guests.

 

What it is: An opportunity for amateur and professional photographers to visit Glensheen free of charge and take photographs. Guests are highly encouraged to share their beautiful shots on social media while tagging Glensheen.

 

Offerings & COVID-19 Response

  1. Occupancy:
    1. Max capacity 250 people
    2. To ensure capacity is not exceeded, guests will be ticketed.
  2. Contactless entry
  3. Items at Entrance:
    1. Post self screening questionare https://www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf
    2. Post ‘Outdoor Event, Occupancy Limit: 250 people’
    3. Post notice regarding face coverings: Face coverings are strongly encouraged while outdoors, but are not required.
    4. Post social distancing instructions to remain 6 feet away from other individuals.
    5. Provide sanitization stations in at least two locations 1) at event entrance and 2) in prominent places at event. 
      1. Sanitization stations must include:
        1. Sanitizer, tissue, masks, small garbage bin.
        2. Hand washing sign (choose one with hand sanitizer): https://www.health.state.mn.us/people/handhygiene/materials.html

https://www.health.state.mn.us/people/handhygiene/clean/howrub.pdf

  1. Cover your cough sign: https://www.health.state.mn.us/people/cyc/index.html 

 

Glensheen Staffing Requirements & Responsibilities:

  1. MOD: 
    1. Evaluate traffic patterns to reduce crowding at entrances and common areas.
    2. Ensure compliance with Glensheen COVID-19 Preparedness Plan and applicable Addendums
  2. Event Student:
    1. Assist guests with policy compliance

 

Drop-off, pickup-up, and delivery practices and protocols

  1. Receive deliveries of event supplies via contactless method whenever possible.
  2. Provide for contactless deliveries that promote delivery at a doorstep, where persons maintain a distance of at least 6-feet away while verifying receipt of the delivery.
  3. Staff must maintain a distance of 6-feet or greater from others during interactions while receiving or exchanging deliveries.
  4. When handling external items, the Event Manager and Event Staff must wear gloves when handling all items.

 

Glensheen Mask Policy

  1. Effective July 1, all University of Minnesota Duluth students, faculty, staff, and visitors are required to use an appropriate face covering at all times when in any enclosed or indoor space on University campuses, with the following exceptions as they pertain to Glensheen events:
    1. When eating or drinking; however, physical distancing must be practiced.
    2. If you require accommodations for health or disability reasons, guests should contact UMD Disability Resources
    3. An individual with a religious accommodation through Equal Opportunity and Affirmative Action.
  2. Glensheen (Outdoors) – Face coverings are strongly encouraged while outdoors on campus grounds, but are not required. 
  3. Please note, cloth face coverings are not a substitute for maintaining physical distance of 6 feet from other people outside of your household. 

 

Contact Information

 

Plan Administrator

Amanda Denton

Associate Director

Glensheen

[email protected]

(218) 726-8924

 

 

GLENSHEEN FREE WEDNESDAY NIGHTS 

(COVID-19 Business Preparedness Plan: Glensheen Free Wednesday Nights Addendum)

Last edited 3/02/2021

 

During a Glensheen Free Wednesday Nights, all considerations outlined in Glensheen’s Sunrise Plan ‘COVID-19 Business Preparedness Plan’ must be followed in addition to the requirements listed in this Glensheen Community Offering Addendum. Information adapted from Minnesota’s Industry Guidance for Safely Reopening: Restaurants & Bars.

 

Posting Location of the Plan

  • This plan will be posted in the Carriage House Kitchen. This plan is to be reviewed by all leadership, staff, and volunteers.

 

Event Name(s): Wednesday Free Nights

Nights: Wednesday Evenings

Location: Glensheen’s 12-acre grounds

Timeframe: Evening, TBD

  • In accordance with Industry Guidance for Restaurants and Bars, Glensheen will be closed by 11pm.
  • Last Call for food and bar service will occur 30 min prior to closing.

 

What it is: An opportunity for guests to come to Glensheen for free in the evening to wander the outdoor estate. Winter boots or snowshoes suggested. Free snowshoe rentals available. Food and beverages available to be consumed onsite while walking the estate and maintaining 6ft of distance from others.

 

Public Messaging

  • Free Grounds Admissions, timeframe TBD
  • Free Self-Guided Grounds Tours via App
  • Outdoor Bar
  • Outdoor Tacos in a Bag (or comparable take-and-eat food)
  • Free Snowshoe rentals available
  • Campfires (3×3 fire)

 

Offerings & COVID-19 Response

  1. Grounds free and open to the public, timeframe TBD.
    1. Occupancy:
      1. Max capacity 250 people in accordance with Industry Guidance for Restaurants and Bars
      2. To ensure capacity is not exceeded, there will be an employee clicking (clicker has +/- capabilities) at the entrance.
    2. Non-ticketed, contactless entry
    3. Items at Entrance:
      1. Post self screening questionare https://www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf
      2. Post ‘Outdoor Event, Occupancy Limit: 250 people’
      3. Post notice regarding face coverings: Face coverings are strongly encouraged while outdoors, but are not required.
      4. Post social distancing instructions to remain 6 feet away from other individuals.
      5. Provide sanitization stations in at least two locations 1) at event entrance and 2) in prominent places at event. 
        1. Sanitization stations must include:
          1. Sanitizer, tissue, masks, small garbage bin.
          2. Hand washing sign (choose one with hand sanitizer): https://www.health.state.mn.us/people/handhygiene/materials.html

https://www.health.state.mn.us/people/handhygiene/clean/howrub.pdf

  1. Cover your cough sign: https://www.health.state.mn.us/people/cyc/index.html 
  1. Free Self-Guided Grounds Tours via App
    1. Downloadable app to individual phones, contactless experience
  2. Outdoor Bar & Outdoor Food
    1. Licensed alcohol provider to provide bar service. Licensed caterer to provide food service
    2. Bar service & food service will be based in the Carriage House . 
      1. Ordering will occur at the Carriage House ticketing area with guests entering the Carriage House in the same one-way path used during ticketing. Guests will exit the Carriage House with food in hand using the same double doors used by exiting touring guests. No food is to be consumed inside of the building.Employees and guests will wear masks at all times while in the Carriage House.
      2. Customer line spaced with 6 foot markers (orange cones)
      3. Alcohol provider’s & catering provider’s COVID-19 Preparedness Plan will be verified.
      4. Vendor will complete ‘Contractor Agreement to Prevent the Spread of COVID-19’ upon agreeing to provide services.
      5. Glensheen MOD to conduct a health screening questionnaire and COVID review with the vendor prior to beginning each event.
  3. Tables and Chairs dispersed outdoors, across 12 acres 
    1. Physical distancing of at least 6 feet will be maintained between parties at different tables
    2. Near table location, there will be a sandwich board sign announcing:
      1. No more than 6 people may be seated together at any one time
  4. Snowshoe Rentals
    1. Free snowshoe rentals distributed via self serve kiosk according to written health and safety guidelines: Glensheen Snowshoe Rental – Addendum
  5. Campfires
    1. 3×3 fires spread out along beach (much more than 6 feet apart) to space out guests
    2. Near fire locations will be sandwich signs announcing:
      1. One firepit per household
      2. Limit of 10 people from the same household around one firepit

 

Glensheen Staffing Requirements & Responsibilities:

  1. MOD: 
    1. Evaluate traffic patterns to reduce crowding at entrances and common areas.
    2. Ensure compliance with Glensheen COVID-19 Preparedness Plan and applicable Addendums
  2. Event Student (Entrance Monitor):
    1. Assist guests with policy compliance
    2. Ensure capacity of 250 is not exceeded by clicking guests into/out of property
  3. Event Student (Clean Team Employee): 
    1. Responsible for regular disinfecting portable bathrooms and outdoor high touch surfaces according to Glensheen Clean Team Checklist: https://docs.google.com/document/d/1qcDKKSTLceUW24nzzfqHCzCAOZpQ6U73jaQotdz2Qns/edit?usp=sharing
    2. Monitoring campfires

 

Drop-off, pickup-up, and delivery practices and protocols

  1. Receive deliveries of event supplies via contactless method whenever possible.
  2. Provide for contactless deliveries that promote delivery at a doorstep, where persons maintain a distance of at least 6-feet away while verifying receipt of the delivery.
  3. Staff must maintain a distance of 6-feet or greater from others during interactions while receiving or exchanging deliveries.
  4. When handling external items, the Event Manager and Event Staff must wear gloves when handling all items.

 

Glensheen Mask Policy

  1. Effective July 1, all University of Minnesota Duluth students, faculty, staff, and visitors are required to use an appropriate face covering at all times when in any enclosed or indoor space on University campuses, with the following exceptions as they pertain to Glensheen events:
    1. When eating or drinking; however, physical distancing must be practiced.
    2. If you require accommodations for health or disability reasons, guests should contact UMD Disability Resources
    3. An individual with a religious accommodation through Equal Opportunity and Affirmative Action.
  2. Glensheen (Outdoors) – Face coverings are strongly encouraged while outdoors on campus grounds, but are not required. 
  3. Please note, cloth face coverings are not a substitute for maintaining physical distance of 6 feet from other people outside of your household. 

 

Contact Information

 

Plan Administrator

Amanda Denton

Associate Director

Glensheen

[email protected]

(218) 726-8924

 

 

(COVID-19 Business Preparedness Plan: Glensheen Christmas Offerings and Snowshoe Addendums)

Last edited 01/07/2021

 

During a Glensheen Christmas offering, all considerations outlined in Glensheen’s Sunrise Plan ‘COVID-19 Business Preparedness Plan’ must be followed in addition to the requirements listed in this Glensheen Daytime & Evening Christmas Offering Addendum.

 

Posting Location of the Plan

  • This plan will be posted in the Carriage House Kitchen. This plan is to be reviewed by all leadership, staff, and volunteers.

 

Daytime Tour Name(s): General Admission Tour & Full Mansion Tour

Days: Saturdays & Sundays beginning January 16, 2021

Location: Mansion, Carriage House + Glensheen’s 12-acre grounds

Timeframe: 9:00AM – 4:30PM

 

Face coverings: Required while indoors. Required outdoors when navigating pathways as 6 feet of distance may be difficult to maintain with 2-way traffic on outdoor pathways.

 

What it is: Self-guided, tours of the mansion. One way traffic and social distancing is maintained inside the mansion.

 

Access: Guests looking to experience General Admission or Full Mansion Tour may purchase tickets onsite. Upon arrival, guests will proceed to the Carriage House for ticketing. The line via the Carriage House is marked with cones to encourage social distancing. During peak time frames, additional greeters are also present to remind guests to social distance.

 

At the end of the line, there is a 3 minute introductory video that guests must watch. After viewing, guests proceed to ticketing and then begin their walk to the mansion. The 3 minute video spaces out guests to ensure social distancing and ensure capacity restrictions are followed in the mansion. On average, most groups consist of 3 people. Separated by every 3 minutes, 20 groups may enter the mansion per hour. 20 groups x avg. 3 people per group = 60 people per hour. The entry system ensures the mansion capacity does not exceed 62 people.

 

Tour Capacity: The mansion has had a previous max peak attendance of 250 people. 25% of 250 = 62 people. The General Admission and Full Mansion Tour entry system maintains an average of 60 people per hour.

 

Evening Tour Name: Candlelight Tour

Nights: TBD, coming February 2021

Location: Mansion, Carriage House + Glensheen’s 12-acre grounds

Timeframe: TBD

 

Face coverings: Required while indoors. Required outdoors when navigating pathways as 6 feet of distance may be difficult to maintain with 2-way traffic on outdoor pathways.

 

What it is: Self-guided, evening tour of the mansion decorated for Christmas. Mansion spaces viewed are the same as the General Admission spaces. One way traffic and social distancing is maintained inside the mansion. Candlelight Tour tickets also include entry into the Spirit of the Lights at the conclusion of the mansion tour.

 

Access: Guests looking to experience the Candlelight Tour may either pre-purchase their ticket online or purchase tickets onsite. Upon arrival, a parking lot gate attendant, as needed, will direct Candlelight guests to the Carriage House for ticketing. The line via the Carriage House is marked with cones to encourage social distancing. During peak time frames, additional greeters are also present to remind guests to social distance. 3×3 campfires will be dispersed in the outside line to keep guests warm during peak time frames.

 

At the end of the line, there is a 3-minute introductory video that guests must watch. After viewing, guests proceed to ticketing and then begin their walk to the mansion. The 3 minute video spaces out guests to ensure social distancing and ensure capacity restrictions are followed in the mansion. On average, most groups consist of 3 people. Separated by every 3 minutes, 20 groups may enter the mansion per hour. 20 groups x avg. 3 people per group = 60 people per hour. The entry system ensures the mansion’s capacity does not exceed 62 people.

 

Tour Capacity: The mansion has had a previous max peak attendance of 250 people. 25% of 250 = 62 people. The Candlelight Tour entry system maintains an average of 60 people per hour.

 

Evening Tour Name: Spirit of the Lights 

Nights: TBD, coming February 2021

Location: Glensheen’s 12-acre grounds

Timeframe: TBD

 

Face coverings: Required outdoors when navigating pathways as 6 feet of distance may be difficult to maintain with 2-way traffic on outdoor pathways.

 

What it is: Self-guided outdoor light display exhibited on the grounds of Glensheen.

 

Access:  Upon arrival, guests will show their pre-purchased ticket to the attendant stationed at the parking lot gate, as needed. Spirit of the Light guests will be directed to continue down the path and will NOT be routed through the Carriage House.

 

Guests looking to experience the Spirit of the Lights without a mansion tour will be required to make an advanced reservation. Reservations are made by purchasing tickets in advance via glensheen.org. Ticketing will be conducted using the group system. Each ticket will be valid for an individual group of up to 10 people. 1 ticket will be sold every 5 minutes. The capacity per hour of this sales system is 12 – 120 people.

 

Tour Capacity: The Spirit of the Lights entry system allows for 12-120 people per hour.

 

Additional Offerings & COVID-19 Response

  1. Entrance:
    • Post self screening questionare https://www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf
    • Post ‘Occupancy Limit: 250 people’
    • Post notice regarding face coverings.
    • Post social distancing instructions to remain 6 feet away from other individuals.
    • Provide sanitization stations in at least two locations 1) at event entrance and 2) in prominent places at event.
        • Sanitization stations must include:
          1. Sanitizer, tissue, masks, small garbage bin.
          2. Handwashing sign (choose one with hand sanitizer): https://www.health.state.mn.us/people/handhygiene/materials.html

https://www.health.state.mn.us/people/handhygiene/clean/howrub.pdf

          1. Cover your cough sign: https://www.health.state.mn.us/people/cyc/index.html
  1. Free Self-Guided Grounds Tours via App
  1. Downloadable app to individual phones, contactless experience
  1. Chairs, tables, and benches dispersed across 12 acres
  2. Campfires
    • . 3×3 fires spread out along beach (much more than 6 feet apart) to space out visitors
  1. 3×3 fires may also be positioned sporadically outside the Carriage House line for warmth.
  2. 3×3 fires must be 25 feet from buildings/trees, etc.

 

Staffing Requirements & Responsibilities:

  1. Manager on Duty:
    1. Evaluate traffic patterns to reduce crowding at entrances and common areas.
    2. Ensure compliance with Glensheen COVID-19 Preparedness Plan and applicable Addendums
  2. Gate Greeter, as needed:
    • . Welcome guests.
      • Instruct Spirit of the Light guests to proceed to outdoor exhibit (verify date on pre purchased ticket).
      • Instruct Candlelight guests to proceed to the ticketing line in Carriage House.
  1. Carriage House Greeter, as needed:
    • . Thank guests for coming. Remind guests to maintain 6 feet of distance by standing next to a cone in line.
  2. Carriage House Video Greeter, as needed:
    • . Thank guests for coming. Instruct guests to watch the introductory video. Signs fulfill this role when a video greeter is not present.
  3. Two Clean Team Employees:
  1. Monitoring campfires, as needed
  1. Gift Shop Cashier: Retails sales
  2. Ticketing Cashier: Tour sales
  3. Retail Breaker: Tour & Retail breaks
  4. Mansion Front Door: Monitor Mansion
  5. Mansion 3rd Floor Host: Monitor Mansion
  6. Mansion 3rd Floor Float: Monitor Mansion
  7. Hospitality Breaker: Monitor Mansion

 

Glensheen Mask Policy

  1. Effective July 1, all University of Minnesota Duluth students, faculty, staff, and visitors are required to use an appropriate face covering at all times when in any enclosed or indoor space on University campuses, with the following exceptions as they pertain to Glensheen events:
    1. When eating or drinking; however, physical distancing must be practiced.
    2. If you require accommodations for health or disability reasons, guests should contact UMD Disability Resources
    3. An individual with a religious accommodation through Equal Opportunity and Affirmative Action.
  2. Glensheen (Outdoors) – Face coverings are strongly encouraged while outdoors on campus grounds, but are not required unless a physical distance of six feet is difficult to maintain.
  3. Please note, cloth face coverings are not a substitute for maintaining physical distance of 6 feet from other people outside of your household.

 

Contact Information:

GLENSHEEN SNOWSHOE RENTAL

(COVID-19 Business Preparedness Plan: Glensheen Snowshoe Rental Addendum)

Last edited 01/22/2021

 

During a snowshoe rental, all considerations outlined in Glensheen’s Sunrise Plan ‘COVID-19 Business Preparedness Plan’ must be followed in addition to the requirements listed in this Glensheen Snowshoe Rental Addendum. 

 

Posting Location of the Plan

  • This plan will be posted in the Carriage House Kitchen. This plan is to be reviewed by all leadership, staff, and volunteers.

 

Offering: Snowshoe Rental

Days: TBD to coincide with tours or events beginning January 23, 2021

Location: Glensheen’s 12-acre grounds

Timeframe: TBD to coincide with tours or events

 

Face coverings: Required while indoors. Required outdoors when navigating pathways as 6 feet of distance may be difficult to maintain with 2-way traffic on outdoor pathways. 

 

What it is: Offering free snowshoe rental for the exploration of Glensheen’s 12-acre grounds to guests with the admission of a tour or event. 

 

Access: Upon arrival, all guests will proceed to the Carriage House for ticketing. The line via the Carriage House is marked with cones to encourage social distancing. During peak time frames, additional greeters are also present to remind guests to social distance. 

 

At the end of the line, there is a 3-minute introductory video that guests must watch. After viewing, guests proceed to ticketing. After ticketing, guests either begin their walk to the mansion to begin their mansion or grounds tour or proceed with a snowshoe rental. The 3-minute video spaces out guests to ensure social distancing and ensure capacity restrictions are followed in the mansion. On average, most groups consist of 3 people. Separated by every 3 minutes, 20 groups may enter the mansion per hour. 20 groups x avg. 3 people per group = 60 people per hour. The entry system ensures the indoor mansion capacity does not exceed 62 people.   

 

Snowshoes will be stored on a snowshoe rack, located outside the Carriage House ticketing exit. Before or after their tour, guests will facilitate their own snowshoe selection according to the type and sizing guidelines displayed on a nearby sign. After completion of the rental, a bin will be provided for used snowshoes to be disinfected by Glensheen’s Clean Team before returning them for reuse.

 

At the beginning of each rental day, the ticket seller and manager on duty will roll the snowshoe rack from the carriage house breezeway to the outdoors, and the reverse at the conclusion of the day.

 

Health & Safety Instructions Provided to Guests

 

Please help us safely care for our snowshoes by following these steps:

  1. Sanitize hands prior to handling snowshoes.
  2. When your trek is complete, please place used snowshoes in “used snowshoe bin” to be disinfected.

 

Health & Safety Instructions Provided to Glensheen’s Clean Team

 

To care for our snowshoes, please follow these steps:

  1. Wash or sanitize hands before handling snowshoes
  2. Read directions carefully on disinfectants to determine the prescribed cure time, as all disinfectants are a bit different. For example, some disinfectants state to let the product cure for 10 minutes before wiping.
  3. Spray disinfectant on used snowshoes and allow them to sit for prescribed cure time (varies based on disinfectant). 
  4. After prescribed cure time has passed, review snowshoes to determine if they need to be wiped down with a rag (if disinfectant leaves a residue, please wipe off).
  5. Please maximize the time in between use by rotating the used stock to the back of the rack when restocking snowshoes.
  6. Wash or sanitize hands after handling snowshoes

 

Overall Guiding Principles to make Snowshoe rentals safe:

 

  • Asking guests and employees to sanitize hands prior to handling
  • Maximizing time in between uses
  • Storing equipment outside during available hours
  • Disinfecting equipment in between uses
  • Using a disinfectant that is EPA approved to kill COVID-19.

 

Snowshoe Rental Capacity: Due to current capacity restrictions, the grounds max peak attendance is 250 people. There are approximately 50 snowshoes to rent. Therefore, snowshoe rental capacity will be lower than the outdoor maximum capacity. Additionally, the 3-minute introductory video in the Carriage House will also ensure capacity is not exceeded.

 

Contact Information:

Plan Administrator

Amanda Denton

Associate Director

Glensheen

[email protected]

(218) 726-8924

 

 

 

 

Sunrise Plan – GLENSHEEN

(COVID-19 Business Preparedness Plan)

Last edited 1/7/2021

This plan is drafted from the University’s Sunrise plan dated May 15, 2020:

https://safe-campus.umn.edu/sunrise-plan

  Glensheen specific considerations are highlighted in blue.

Until further notice, the University expects that any faculty or staff who can work from home will continue to do so. The need to limit the number of people on campuses or other work locations to meet social distancing requirements will continue for some time. Administrative units that can effectively work remotely will likely continue to do so until Governor Walz and public health officials ease restrictions on larger gatherings. Their current guidance includes no gatherings that exceed 10 people; smaller gatherings must involve social distancing and other safety precautions.

Considerations and Expectations for Employees

An overview of the actions that all on-site employees must take is provided by the University’s Office of Academic Clinical Affairs. This overview and the following detailed instructions are based on guidance from MDH, the CDC, and the University’s own medical and public health experts. If you believe you may have COVID-19, contact your primary health care provider. As with any illness, stay home and report your absence using the standard process for your unit.

Employee Self-Screening for those Working On Site

  • Take your temperature in the morning and when you return home from work. Log those results and report any fever to your supervisor.
  • Report any exposure to COVID-19 positive individuals, respiratory symptoms, sore throat, or dry cough to your supervisor.
  • If the employee indicates any of these conditions, the supervisor must require that the employee stay home, and the employee should seek guidance from their healthcare provider. 
    • At Glensheen – How to communicate if an employee is sick or experiencing symptoms? – If an employee is sick or experiencing symptoms, STAY HOME. From their home, an employee should contact their direct supervisor.  If your supervisor is not available or does not respond, please reach out to the Manager on Duty by calling (218) 491-3037 during business hours. If either of the prior options is not available, please reach out to the Director of Glensheen, Dan Hartman. [email protected] or (218) 310-5356. 
    • At Glensheen – What should a supervisor do if they are notified if an employee is sick or experiencing symptoms? – 1) Ensure that the person is okay. 2) Ask the person to stay home and connect with their health care provider to obtain an assessment. 3) Fill the vacant shift or make alternate arrangements for coverage. When an employee is sick, it is the supervisor’s responsibility to fill the shift. For all other absentee reasons, it is the employee’s responsibility to fill the shift. 4) Notify the Manager on Duty of schedule change and additional action required.  5)  Connect the employee to Wendy Larrivy, Chancellor’s Office Administrative Director, 218-726-7507, or [email protected]. Wendy will provide the employee with the next steps as they pertain to the University’s COVID-19 leave policy. 
    • At Glensheen: – What to do if an employee begins to manifest symptoms while they are at work? Per the CDC, if an employee becomes sick during the workday, they must be sent home immediately. Employees who have symptoms when they arrive at work or become sick during the day should immediately be separated from other employees, customers, and visitors and sent home. 

In the Workplace

  • At Glensheen – All employees will connect each day at 8:30 AM to review COVID-19 operating aspects. This meeting will take place outside. Masks will be worn by all employees. Employees will remain at least six feet away from each other.
  • Staff members must be at least six feet away from each other.
  • Per CDC guidelines, employees will wear cloth masks in public settings where other social distancing measures are difficult to maintain.
  • In-person meetings are discouraged. If a meeting must be in-person to accomplish the purpose of the meeting, it must be in a large room with attendees six feet away from each other and wearing cloth masks.
  • Break rooms/lunchrooms and gathering areas are closed for gathering. They may still be utilized for food preparation (one at a time, or multiple people if 6-foot social distancing can be maintained). This does not include large residence hall dining areas where social distancing is practiced. Employees should wash hands with soap and water for at least 20 seconds prior to entering and after exiting the room.
  • Visitors who are not directly related to the individual’s or unit’s work are not allowed.
  • Sick employees must stay home.

Continue Good Health Habits

Consistent with our longstanding compliance with HIPAA and patient privacy, the University protects the privacy of faculty and staff health status and health information. Managers and supervisors are reminded that they have an obligation to protect the privacy of employee health information.

The University has leave policies that encourage faculty and staff to stay at home when they are sick, when household members are sick, or when they are required by a healthcare provider to isolate or quarantine themselves or a member of their household. These policies include:

For faculty and staff with underlying medical conditions, or who have household members with underlying health conditions, the following policies, resources, and supports are available:

  • Board of Regents Policy: Equity, Diversity, Equal Opportunity, and Affirmative Action.
  • Employees should contact their unit HR Lead, who is available to consult with the campus disability resource/service office and/or UReturn to initiate the University’s process. This process considers accommodation(s) that can be put in place. (It is important to note that telework may no longer fall under the “undue burden” category.)
    • At Glensheen – the unit’s HR Lead is Wendy Larrivy, 218-726-7507 or [email protected]

The University will work with MDH to inform workers if they have been exposed to a person with COVID-19 in the workplace, and MDH will require them to self-quarantine for the recommended amount of time.

At Glensheen – if employees have been exposed to a person with COVID-19 at their workplace, immediate notification must be given to the Director of Glensheen, Dan Hartman. [email protected] or (218) 310-5356. The Director will then be responsible for working with University officials and MDH to ensure that affected employees are properly notified and sanitization action is taken as needed.

Individual Circumstances

The University acknowledges that it is a community of individuals with different abilities and circumstances. If an individual who has been instructed to return to work on site has concerns about doing so due to a medical condition or other factors that place them at a higher risk, or if individuals wish to seek ADA reasonable accommodations related to returning to the workplace, they should contact their HR representative to initiate a review by the campus disability services office, which will work with them to determine any appropriate accommodation(s).

Safety in the Workplace

The University has implemented a number of enhancements to reduce opportunities for transmission in areas of our workplaces that we can control. In addition, all employees returning to work on site are expected to comply with the following standards and conduct self-screening daily.

Modifications to individual offices or workstations are not permitted unless an assessment from University Health and Safety deems health habits and other measures described in this Plan are insufficient to promote a safe work environment. As with other expectations in this Plan, individual preference is not a sufficient justification for approval. Approved modifications will be completed by facilities management departments or vendors under University-wide contracts.

Handwashing

Faculty and staff are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their time on-site, prior to any mealtimes, and after using the toilet. Hand sanitizer dispensers are also available and can be used for hand hygiene in place of soap and water if hands are not visibly soiled.

  • The MDH “Clean Your Hands!” poster, located in all restrooms, provides proper handwashing methods.
  • In occupied areas, custodial staff are checking and replenishing soap dispensers, paper towels, and hand sanitizer stations at a minimum of once per day, and more often in heavily trafficked public spaces.
    • At Glensheen – checking all bathrooms (public and private) daily for adequate soap and paper towels supplies will be the responsibility of the Manager on Duty. Additionally, checking the hand sanitizer stations will also be the responsibility of the Manager on Duty.
    • At Glensheen – if an employee notices any soap, sanitizer, paper towels, or tissues needs to be replenished, they should notify the experience coordinator to replenish.
  • At Glensheen – Handwashing: Employees – At the beginning of every shift and at the end, employees will be asked to wash their hands upon arrival for at least 20 seconds with soap and water. Frequent handwashing throughout the day will also be encouraged.
  • At Glensheen – Handwashing: Guests – Guests will be encouraged to cleanse their hands using hand sanitizer positioned at the ticketing entrance area and frequently throughout the museum. Information signs will accompany these sanitation stations.

Respiratory etiquette: Cover your cough or sneeze

Everyone is asked to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face—in particular their mouth, nose, and eyes—with their hands. Tissues should be disposed of in the trash and individuals should wash or sanitize their hands immediately afterward. Respiratory etiquette reminders appear on posters and tissues and trash receptacles are readily available.

  • The CDC “Stop the Spread of Germs” poster has been posted in all building lobbies and other common areas. The poster is also displayed on digital boards across our campuses where available.
  • Individual departments are responsible for providing tissues in common areas, including reception areas and conference rooms. Tissues are ordered through U Market Services.
  • Employees are expected to wear cloth face coverings (masks) in public settings where social distancing measures are difficult to maintain. Individuals may bring their own mask, or campuses/units may order them at no cost from U Market Services (masks are limited to two per employee at no cost).
  • University Health and Safety staff are available to provide training on respiratory etiquette for units or individuals who are at a heightened risk of exposure.

 Social distancing

Social distancing has been implemented across University campuses and facilities:

  • At Glensheen – Telework – Employees that can work from home should continue to do so. This does not need to be an all or nothing arrangement. For example, an employee may work 2 days from home and 3 days working onsite to manage responsibilities. Each employee should connect with their direct supervisor to make arrangements.
  • At Glensheen – Staggered shifts – Shifts that can be staggered to reduce the number of employees in the workplace at one time should be implemented. Each employee should connect with their direct supervisor to make arrangements.
  • Faculty, staff, and visitors will avoid gathering in groups and in confined areas, including elevators.
    • At Glensheen – Riding in or sharing vehicles – Only one occupant is allowed in Glensheen-owned vehicles, including but not limited to the golf carts, utility carts, and trucks. Ridesharing amongst staff using personal vehicles should be limited when possible.
    • At Glensheen –  Physical Distancing
  • 6-foot marker signs will be posted throughout the estate (both indoors and outdoors) to encourage physical distancing amongst visitors.
  • Directional support images to keep guests navigating one way through hallways will be employed.

 

  • Faculty, staff, and visitors will avoid using anyone else’s personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices, or other personal work tools and equipment. There are some situations where work tools must be shared. In those situations, employees should take precautions to sanitize them between use, as well as wash their hands before and after use.
  • In areas where the hoteling workspace is in use, sanitizing wipes will be made available by the individual unit (wipes can be ordered from U Market Services when the supply chain recovers). Employees are expected to wipe down a hoteling workspace prior to using it and dispose of the wipe in the trash.
    • At Glensheen Disinfecting Workstations – Disinfecting of the workstation will occur BOTH at the beginning of the day’s shift AND at the conclusion of each shift. Disinfecting will be the responsibility of the individual employee. Supervisors are responsible for training the method of cleaning.
  • Where workstations do not permit at least six feet between employees, employees will wear cloth masks at all times.
    • At Glensheen – Maintaining six feet of distance between workers – work stations in all Glensheen departments will be reviewed to provide a safe distance of six feet between coworkers. For example,  Glensheen’s ticketing operation will provide two, spaced apart workstations. At all times, one workstation will be disinfected and ready for the next shift change.
  • Common spaces such as break rooms, study spaces, and conference rooms will have furniture rearranged or restacked to promote social distancing. As noted above, break rooms / lunchrooms will be limited to food preparation only. When possible, employees are encouraged to bring meals that do not require refrigeration or heating.
    • At Glensheen – break locations and break times have been staggered to reduce interaction. Those employees that have office locations that are not in the mansion will be encouraged to break at their desk. 

Housekeeping

Regular housekeeping practices are being enhanced by the University, including routine cleaning and disinfecting of work surfaces, equipment, tools, and machinery, and areas in the work environment, including restrooms, break rooms, lunchrooms, and meeting rooms. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as controls, door handles, elevator panels, railings, etc.

  • All custodial staff and their supervisors have been provided refresher training on proper cleaning techniques, as well as background information on COVID-19.
  • All cleaning products meet U.S. Environmental Protection Agency (EPA) requirements.
  • If there is a confirmed positive case reported to the University, Environmental Health and Safety will coordinate the cleaning and disinfecting of that individual’s workspace.
    • At Glensheen – Glensheen Office Manager Lauren Schuette is responsible for purchasing disinfectant approved for use against COVID-19. Lauren is the only person approved to purchase disinfectant at Glensheen. 
  • Facilities management teams will clean public spaces such as building lobbies, restrooms, door handles, handrails and elevator buttons at least once daily, and more frequently if deemed necessary.  
  • Departmentally owned spaces such as labs will continue to be primarily serviced by the lab occupants, as they had been doing prior to the COVID-19 outbreak. MDH guidelines should inform cleaning frequencies.
  • For shared departmental equipment, such as phones, keyboards, and copiers, individual users will be responsible to clean these surfaces prior to individual use. Units can order the necessary cleaning supplies from U Market Services or can call their campus facilities contact.
  • At Glensheen – before and at the end of every shift, staff will clean surfaces. Staff will also be cleaning surfaces throughout the day. Soap and water solution will be used on historic surfaces that are touched by visitors and staff. 
    • Within each work environment, the surfaces to be cleaned will be identified in writing as part of the training process to return to work.
    • Visitors to Glensheen will be deterred from touching historic surfaces via both verbal communications and signage. In the interest of safety, some historic items may still need to be touched e.g. hand railings. These high-touch items will be identified in writing and included in the cleaning surface checklists that are cleaned regularly throughout the day.

Communication

The most up-to-date version of this Plan will be posted on the Safe Campus/Public Health Alert webpage. The original and updated versions of the Plan are communicated via systemwide emails from the President, on MyU, in Brief, and through direct communication to campus leaders, HR Leads, and managers/supervisors. Additional communication will be ongoing as circumstances surrounding the pandemic require. Managers and supervisors are to monitor how effective the program has been implemented by reporting observations and concerns to their unit HR Lead. This Plan has been adopted by the President’s Emergency Management Policy Committee and was first distributed to all University faculty and staff systemwide on May 1, 2020 with a primary focus on returning some researchers and faculty. This version was updated on May 15, 2020, and slowly broadens the plan to other faculty and staff, as appropriate. It will be updated, as necessary.

Building Capacities:

Glensheen Mansion*

  • 100% Capacity – 250 people
  • 50% Capacity – 125 people
  • 25% Capacity – 62 people

* As of January 11, 2021, Glensheen mansion will operate at 25% building capacity in accordance with State of Minnesota guidelines. 

 

 

Contact Information:

Plan Administrator

Amanda Denton

Associate Director

Glensheen

[email protected]

(218) 726-8924

 

 

Downloadable Resources 

Request for Return form 

Guidance for Essential and Returning Employees 

MDH “Clean Your Hands!” poster 

MDH “When to Return to Work after COVID-19” poster 

CDC “Stop the Spread of Germs” poster 

 

Locations where plan is posted:

  • Mansion break room
  • Carriage House kitchen